The most excellent technical writer

As a Technical Author, one question an interviewer asks is what makes a good Technical Author? Based on my 23 years’ experience here is my take on what makes either a poor, a good or an excellent technical writer.

Poor technical writers edit the content and leave it at that. There are no questions, no curiosity even when a set of instructions do not read correctly. In which case, if that is you start looking for a new job.

Good technical writers :

  • Logically set out the steps starting at A and avoid no detailed Work Instructions leading to Step Z.
  • Methodically test the steps
  • ensure the content is easy to read and understood by reviewers
  • They know their ABCs

Excellent technical writers go a step further – we:

  • ask the question of why – who – what – when – where and how
  • analyse the problem the user is experiencing  
  • ask how the documentation will solve the problem
  • anticipate the issues users could encounter and the questions they will ask when they follow the material.
  • Build relationships with teams across the floor
  • Use humour and diplomacy to get what we want
  • Pretend we are a user reading the document for the first time
  • include links to related topics to keep the user briefed

All of the above takes time, effort, and creative thinking but as excellence is a byword we never feel the pain.

By covering the above points, the documentation will impact positively on the business. Excellent documentation increases user adoption, reduces the impact on your Support services, and aids your staff should a problem occur that could damage the company and its reputation.