Information Governance

Four Primary Information Governance Challenges and Solutions:

  1. Information Management
  2. Regulatory Compliance
  3. Security and Privacy
  4. Storage Management

In my experience, the task to govern, retain, and dispose of the content takes time and dedication.
When you have unstructured content spread across different systems, the challenge is to keep track of the content and ensure governance. By tagging and indexing the information across a single business applications, you make governance easier and more efficient. 

Where to begin

There’s no time like the present to tackle information governance. Most organisations must adhere to many regulations, as do you possibly GDPR or ISO. However, if your company were to undergo regulatory scrutiny, could you be confident that your documents will stand up to scrutiny?

Who should be involved?

Get all stakeholders on board and assign one person to lead on information governance for your organisation. To be successful, you will need buy-in from executives and other stakeholders across your company. Employees have work to do, and without their investment, they will work around it.
Demonstrate how you will make their lives easier, so they are motivated to participate in the process.

  • Executives Protect the business from compliance risks.
  • IT and Security Confirm classification levels and other requirements for protecting sensitive documents.
  • Compliance and records managers Ensure the most important regulations and internal policies for document compliance and retention are met.
  • End users Preserve the ability to get work done without friction from security, governance and compliance requirements.
  • Include departments where applicable such as HR, Legal, Finance

Protect valuable and sensitive Information

Protect sensitive or regulated data by applying intelligent policies that automatically follow your content. 

  1. Retention policies Determine time periods to retain content.
  2. Audit Trails maintain audit trails of employees’ content changes.
  3. Compliance support Configure policies to comply with relevant regulations.
  4. Retention Decide who can permanently delete items. 
  5. Data Protection Protect high-value data from accidental or malicious deletion by setting protective policies.
  6. Archive Policy Remove redundant, outdated information.

Simple as it goes

Take my advice and do not become stuck in reading every last bit of content. If it was written years ago and has no ownership delete it. Be ruthless because, without it, progress will be slow and cumbersome and expensive. 

If you are waiting for a suitable window to start your IG project, don’t. No business can afford to wait when it comes to information governance. By centralising your content, you can remove the traditional barriers to effective governance, enable your employees and protect your business for the future.

Contact Me at 07534222517